Getting ready to apply for university, a scholarship, or your first job? Not sure how to ask someone for a letter of recommendation, or what a letter of recommendation even is? Don’t worry—we’ve got you covered with this easy guide.
It might seem daunting at first, but with a few simple steps, you’ll be able to ask confidently and professionally, impressing both your current and future mentors.
What is a letter of recommendation?
You might be in the process of finalising an application when you come to the ‘letter of recommendation’ section. The purpose of a letter of recommendation is to verify your abilities with an external and reputable source, so you can’t just ask your parents to write you one. You’d usually ask a teacher, mentor, or employer to provide you with a letter of recommendation – bonus points if the area you’re applying for is within their field.
Even if the application doesn’t ask for it directly, including a strong letter of recommendation can significantly boost your application, giving it a personal touch that highlights your strengths and achievements.
No matter if you’re applying for university, a scholarship, or a job, knowing how to ask for a recommendation letter properly demonstrates your professionalism and respect for the writer’s time. Plus, if you do it right, it might even give an extra incentive for the writer to talk you up to your prospective institution.
Guidelines
1. Choose the right person
Select someone who knows you well and can speak to your abilities and character. Ideally, this person should be familiar with your work ethic, skills, and achievements.
Example: “Dear [Teacher/Mentor’s Name],
I hope you’re doing well. I’m applying for [university/scholarship/job], and I was wondering if you would be willing to write a letter of recommendation for me.”
2. Ask politely and early
Give your recommender plenty of time to write the letter. Asking at least a month in advance is a good rule of thumb, and you can follow up in this timeline as well.
Example: “I understand you have a busy schedule, so I wanted to ask well in advance if you would be able to write the letter by [specific deadline].”
3. Provide context
Explain why you need the letter and what you hope it will achieve. Share information about the position or program you are applying for, and why you’re interested in it so the writer can better tailor the letter to suit.
Example: “I am applying for the [name of program/scholarship/job] because [brief explanation]. Your recommendation would greatly support my application as it highlights [specific skill or quality].”
4. Offer to provide supporting information
Make it easy for your recommender by offering to provide your resume, a list of achievements, or specific points you’d like them to mention.
Example: “I’m happy to provide my resume, a list of my accomplishments, or any other information that would be helpful.”
5. Respect their decision
Be gracious and understanding if the person you ask is unable to write the letter, and thank them for their time and consideration regardless of their answer. You never know – you might need them again for something in the future.
Example: “Thank you so much for considering my request, and I completely understand if you’re unable to write the letter at this time.”
6. Send a reminder
If you haven’t received the letter close to the deadline, it’s okay to send a polite reminder. Be courteous and acknowledge their time constraints.
Example: “I just wanted to follow up on my previous request regarding the letter of recommendation. I appreciate your time and effort in helping me with my application.”
7. Show gratitude
Once the letter is submitted, send a thank-you note to express your appreciation. A handwritten note can be a nice touch, but an email works too.
Example: “Thank you so much for taking the time to write the recommendation letter for me. Your support means a lot, and I’m very grateful.”
Tips for success
- Proofread your request: Make sure your request is free of typos and errors before sending it, so your mentor can remember just how professional you are.
- Be timely: Respect your recommender’s time by asking well in advance and sending polite reminders if needed.
- Follow up: Once your application is submitted, let your recommender know the outcome and thank them again for their help.
Ready to Start?
Asking for a letter of recommendation is a valuable skill that will benefit you throughout your academic and professional journey. By following these guidelines, you’ll not only secure strong recommendations but also build positive relationships with your mentors and teachers.
Want more tips on career readiness and professional skills? We have loads more insightful blogs and resources to help you succeed right here.